Fits your process
Your steps, your words and your approvals, instead of workarounds.
Software built aroundhow your businessactually works
We design and build custom systems for businesses in Kenya, so your team stops juggling spreadsheets and chat messages and works from one secure place.
We build software for shops
What is custom software?
Custom software is a system made for one business. Instead of squeezing your work into someone else’s product, we build screens, rules and reports that match how your team already works, and improve what slows them down.
It might be a tool that tracks stock across branches, a portal where customers see their orders, or a booking system that takes payments by M-Pesa. It is often the thing that replaces a tangle of spreadsheets and chat groups.
The aim is simple: fewer mistakes, less repeated typing and clear numbers you can trust.
One source of truth
Everyone sees the same up-to-date numbers, not five conflicting files.
Room to grow
Add users, branches and features as the business changes.
Build your system, one module at a time
Software does not have to be one giant project. Tap the parts you need and watch them connect into a single system. We can start with one and add the rest later.
Modules connected0 of 7
Software you can rely on
A system your business depends on has to be safe, steady and supported. Those are the things we build in first.
Fits like a glove
Built around your steps and your words, not a generic template.
Secure by design
Safe logins, role-based access, encryption and activity logs from the start.
Grows with you
Add branches, users and features later without starting again.
Backed by people
A local team that trains, supports and improves it after launch.
From scattered files to one system
If your business runs on spreadsheets, sticky notes and chat messages, mistakes are only a matter of time. Flip the card to see the difference.
Before
A
B
C
D
E
F
1
Item
Qty
Price
Paid?
Who
Notes
2
Sugar
40?
KES 180
yes
Jane
check WhatsApp
3
Rice
#REF!
KES ???
no
see file v6
4
Oil
12
KES 410
yes/no
Peter
5
FINAL
FINAL2
(1)
copy
old
who edited?
6
Flour
8
KES 150
Jane
late
7
Total
???
#VALUE!
Which file is the latest?
Stock? ask on WhatsApp
After
DashboardLive
Sales todayKES 84k
Orders126
Low stock7
Order 1042Wanjiru K.Paid
Order 1043Peter M.Packed
Software we build
From a single internal tool to a full platform for customers, staff and partners.
Business management systems
One system for sales, stock, staff, customers and reports, replacing scattered spreadsheets and chat messages with a single source of truth.
SalesStockStaffReports
Inventory and POS
Know what you have, what sold and what to reorder, across every branch.
School management
Admissions, fees, results and parent communication in one place.
Clinic and pharmacy systems
Patient records, appointments, billing and stock with proper access control.
Booking and scheduling
Let customers book online while your team sees a clean, conflict-free calendar, with reminders and payments handled automatically.
Online bookingRemindersPaymentsStaff rotas
CRM and sales pipelines
Track every lead and follow-up so nothing slips through.
Customer and vendor portals
Secure logins where clients view orders, invoices and statements.
Workflow automation
Approvals, alerts and reports that run themselves.
Startup products and MVPs
Have a software idea? We help you scope a small, sharp first version, build it, test it with real users and grow it from there.
Product planningMVP buildUser testingScaling
What is under the hood
People use friendly apps. Behind them, a secure core keeps your data safe and connects to the services you already use.
Web appsMobile appsREST APIsCloud hostingDatabasesRole-based accessActivity logsAutomated backups
How we build software
You see working software early and often, so there are no big surprises at the end.
- 1
Discover
We learn how your business runs today, what hurts and what success should look like.
- 2
Design and plan
You approve screens and a stage-by-stage plan before any code is written.
- 3
Build in stages
We deliver working parts every few weeks so you can test and steer.
- 4
Launch and support
We train your team, go live carefully and stay on hand afterwards.
What you get
A complete, working system and a team to look after it, not just a pile of code.
Get a quoteA clear plan before we build
Written requirements and screens you approve, so everyone agrees on what is being made.
A working system, delivered in stages
You start using the most important parts early and give feedback as it grows.
Secure logins and roles
Staff see only what they should, and every important action is logged.
Integrations
M-Pesa, SMS, WhatsApp, email, accounting and any other service your business uses.
Testing before launch
We try the system with real scenarios and real data, not only perfect examples.
Hosting, backups and monitoring
Reliable cloud hosting with regular backups and alerts when something looks wrong.
Training and documentation
Your team learns the system, and clear guides remain for new staff.
Support and new features
We stay on hand to fix, improve and extend the system as you grow.
Made for how business works in Kenya
Good software fits local realities: mobile money, patchy connections and teams spread across towns.
M-Pesa built in
Take payments, send money out and reconcile automatically, with every transaction matched to the right order.
Tax invoicing
We can integrate tax invoicing such as eTIMS where your business needs it, so you enter each sale only once.
SMS and WhatsApp
Order updates, reminders and receipts sent automatically to customers and staff.
Multi-branch ready
Shops, depots or classrooms across towns, all feeding one set of numbers.
Handles slow connections
Lean, forgiving screens that cope when the internet is slow or drops for a moment.
Your language
Interfaces in plain English, and Swahili where your team and customers need it.
Signs you need custom software
Talk through your idea- Your team copies the same data into several files
- Stock or sales numbers never match between branches
- Staff ask on WhatsApp for things the system should show
- Ready-made tools almost fit, but need clumsy workarounds
- Reports take days to prepare by hand
- You are growing and the current way of working is cracking
Questions about custom software
Cannot find your answer? Send us a message and we will reply.
What is custom software development?
It means building software designed around how your business actually works, instead of bending your business to fit a ready-made product. It can be a management system, a customer portal, an inventory and sales tool, a booking platform or an internal app for your team.
How much does custom software cost in Kenya?
It depends on what the system needs to do, how many types of users it has, how many other services it connects to and how polished the design needs to be. We start with a short discovery, then send a clear quote. Starting with a smaller first version is a good way to control cost.
How long does it take to build?
A focused first version can take a few weeks to a few months, depending on scope. Larger systems are built in stages so you can start using the most important parts early. We give you a dated plan once we understand the work.
Should I buy ready-made software or build custom?
If a ready-made tool already does what you need, use it. Custom software makes sense when your process is unusual, when you are stitching together several tools and spreadsheets, or when you want something that gives you an edge. We will tell you honestly which fits.
Can the system take M-Pesa payments and send SMS?
Yes. We integrate M-Pesa, SMS and WhatsApp messaging, email, accounting tools and other services, so payments and updates happen automatically inside your system.
Who owns the software and the data?
Your data is yours. Ownership and licensing of the software itself are agreed in writing before work begins, so there is no confusion later.
Is my data safe?
We build in secure logins, role-based access so staff only see what they should, encrypted connections, activity logs and regular backups. We also plan for what happens when something goes wrong.
What happens after launch?
We train your team, hand over clear documentation and stay available for fixes, updates and new features under a support plan.
Have a process that needs a system?
Get a quoteTell us what you want to build
Describe the problem or process. We will reply with questions, ideas and a quote.
Talk to us
- info@softspottechnologies.co.keEmail
- +254 794 364 868Call
- Chat on WhatsAppQuick questions
- Nairobi, KenyaLocation